Volunteer with NZCBA – New Zealand Concert Bands Association

NZCBA is looking for two roles at present, a treasurer-secretary, and a funding manager.

Treasurer-Secretary Job Description

Reports to: Finance / Governance Officer

Honoraria $2,000 per anum.

Accounting and Bookkeeping:

Reconciling bank transactions against the chart of accounts in Xero.
Filing GST returns with the Inland Revenue department.
Actioning accounts payable invoices and expense claims through Xero.
Sending invoices and managing accounts receivable through Xero.
Loading transactions into online banking for approval by the Executive Committee, in accordance with executive delegations.
Holding the society credit card and making relevant payments on behalf of the Society.
Ensuring that all payments have been approved by the Executive Committee (via approved budgets, delegations or committee resolutions).

Reporting:

Providing monthly financial reports to the Executive Committee.
Assisting the Financial Officer and other committee members with monitoring of budgets.
Assisting with preparation of the annual financial statements.

Compliance:

Filing the organisation’s annual return and financial statements with the Department of Internal Affairs.
Updating officer details on the charities website and incorporated societies website.
Maintaining and updating the register of members.
Maintaining the official society records, consisting of:
- Annual Financial Statements;
- Minutes of General Meetings, Committee Meetings, Committee Resolutions;
- Register of Members;
- Interests Register; and
- Society Contracts.

Secretariat:

Providing notice of general meetings (AGM and SGMs) along with all requisite documentation to the society membership.
Confirming meeting location and (where applicable) video conference link. Confirming meeting attendances.
Minuting general meetings of the society and meetings of the Executive Committee.
Confirming the minutes of meetings with the chairperson of the meeting and circulating copies of the minutes once finalised.

General:

Monitoring the enquiring mailbox and forwarding requests through to the relevant society officer (if required) or responding to queries directly.

Reports to: President / Finance Officer

Honoraria: $2,000 per anum with additional payments on receipt of successful funding.

Funding:

Identify opportunities for grant applications.
Maintain a granting calendar of important funding dates.
Coordinate with the Financial Officer items to apply for grants and funding for.
Complete the grant applications on behalf of NZCBA.
Complete any reporting process required in respect of successful funding.

Relations/Sponsorship:

Act as the primary point of contact between NZCBA and key sponsors and partners.
- This includes instrument repair and sales teams, as well as the Navy Band/RNZ Air Force Band.
Set the sponsorship package and agree with sponsors the level of funding they will provide and the benefits of that funding.
Coordinate sponsor’s involvement with NZCBA events throughout the year.

Governance (if an Officer of the Society):