Guidelines and Rules

Guidelines and Rules

NZCBA National Festival 2019 Auckland

August 2 to 4 2019

Fri Aug 2nd 2pm – 8pm,  Sat Aug 3rd 8:30am – 7:15pm,

Sun Aug 3rd 8:30am – 5pm

Epsom, Auckland

Hosted by Diocesan School For Girls

Registration and General Information

• All concert bands are welcome to participate in the annual NZCBA National Festival.
• NZCBA is now GST registered and so all fees are shown GST inclusive.  GST invoices and receipts will be provided.
• Registration fees for 2019 are $28.75 per musician (excluding the conductor) up to 35 musicians, then $17.25 per musician.  Registration fee for soloist is $11.50 and each ensemble is $17.25.
• NZCBA member bands will be eligible for a 10% discount on registration fees.  NZCBA Single Band Membership Fee is $115 and $172.50 for Multi Band Membership in 2019.
• Registrations open March 31 and close at 5pm Friday, May 10.  The last date for payment is Friday July 5.

• Registrations are done online via our website.

• Late payment will incur a 10% fee.

• Preferences regarding scheduling times may be taken into account, but cannot be guaranteed. Priority will be given in order of registration/payment of fees. It is important to indicate in the Registration process if there are times your band cannot possibly perform or if some musicians are in other bands. PLEASE NOTE: Bands will not be scheduled in the same sessions as their solo/ensembles or workshops.  The schedule for band, solo and ensemble performances will be posted within two weeks of registrations closing.
• Late entries may be accepted at the discretion of the NZCBA Committee in conjunction with the Festival Organisers.
• Withdrawal of a band, ensemble, or soloist two weeks prior to the Festival will result in a full refund of registration fees. After this time, refunds are at the discretion of the NZCBA Executive.
• All decisions regarding the application and administration of the Festival Guidelines and Rules are at the discretion of the NZCBA Executive.
• It is expected that bands attending the Festival will support other bands by watching other performances in the auditorium.

Categories and Adjudication

There are three categories providing opportunities for performance:

Band Performance , Solo Performance, Ensemble Performance

• All performances (bands, solos, ensembles) will receive written feedback from the adjudicators.
• Bands will receive verbal feedback via recordings taken as they perform.

Band Performance
• Bands will be awarded Bronze, Silver or Gold trophies and certificates based on performance elements which will be notified in advance.
• Allocated total time is 30 minutes including set-up time and exiting the stage.

• Bands exceeding the time limit of 30 minutes will be adjudicated and awarded Bronze, Silver or Gold, but will not be eligible for Major Awards.
• A band’s performance time starts at the allocated time in the programme or as soon as the last member of the preceding band leaves the stage (whichever is later) and ends when the last member leaves the stage. We recommend a maximum playing time of 20-22 minutes to allow sufficient time for set-up and exiting the stage.
• Percussionists and bassists may set-up while the preceding band is exiting the stage

•Percussion and other gear will be listed separately on the website.  Availability of gear beyond this list is not guaranteed.

NOTE: please time your programme carefully so we can run your Festival on time.

Competition Category

Following feedback from Festival 2018 Wellington, this category will not be offered.

Solo and Ensemble Performances

• Allocated total time is 10 minutes including set-up, tuning, and exiting the stage.
• Solo performance: Each band may nominate soloists to represent their band by playing a solo piece of their choice. Soloist are responsible for providing their own accompanist. A piano will be provided. Solo percussionists should contact organisers directly to request gear, which may limited and have scheduling limitations.
• Soloists will nominate a category: School Student, Tertiary Student, Open.
The most outstanding performance in each category will be acknowledged.
• Ensemble performance: Each band may nominate ensembles which will consist of a maximum of 10 players. Percussion ensembles should contact organisers directly to request gear, which may be limited and have scheduling limitations.
• Please note that the more soloists/ensembles each band enters, the more complex the task of programming becomes and bands need to accept the final schedule. Band and solo/ensemble performances will not be scheduled within the same morning or afternoon session.

Substitute or “ring-in” Musicians

• Substitute players who are not bona fide band members will be allowed if, for unforeseen reasons this is necessary for a band or ensemble to perform, however, the group will not be eligible for major awards.  In the spirit of amateur music making, a band member will be a person who is part of the ongoing annual rehearsal and performance schedule of the band.  Musicians who join the band just for the Festival are discouraged.

  • Complaints regarding this must be in writing to NZCBA Executive with 14 days of Festival conclusion.

Music and Scores

• Two sets of scores for each piece to be performed, one for each adjudicator, must be provided. Mark each score clearly with your band name (and soloist or ensemble name when applicable). Scores must be bound (no loose pages) and in performance order.
• Music not collected at the conclusion of the Festival will be destroyed.
• A band, ensemble, or soloist must own or have in their possession an original score/copies of any piece they will be playing which is under copyright protection.
• All bands/ensembles/soloists must hold their own copyright licences as appropriate. See APRA AMCOS


Three types of workshops will be offered for NZCBA National Festival 2019 Auckland

Band Workshops:  NZCBA is providing workshops to encourage musical growth of concert bands.  These will be run by clinicians who will work through music of the band’s choosing over a 30 minute session.  Bands should indicate their interest in participating on the registration form.

Instrumental Workshops:  Using some of NZs most experienced and respected instrumentalists, Festival 2019 will have open workshops for most instruments, and most will have at least two sessions to give flexibility for musicians.  These have proven very popular in the past, and highly educational and enlightening.

Conductor Workshops: Throughout Festival 2019 there will be opportunities for conductor development in the form of clinics which focus on a range of conducting and directing skills.


Each band, soloist and ensemble will be adjudicated and awarded Bronze, Silver or Gold award.

Major Festival Awards

Band Awards

  • Outstanding Performance by a Band: Royal New Zealand Navy Band Trophy
  • Best Performance of a Piece by a Band: Robert Lutt Trophy 
  • Spirit of the Festival for a band which plays music of Grade Two or lower in its Festival performance. (Grade two wind band music) Bands must indicate eligibility at time of registration.
  • For Best Performance of a New Zealand Work:  David Chaulk Memorial Award.  Bands must indicate eligible piece at time of registration.
  • Metallic Awards: Adjudicator’s Commendation for one Gold, one Silver and one Bronze band.  (Bands which have been awarded one of the first four awards are not eligible).

Solo and Ensemble Awards

  • Outstanding Performance by a Soloist: R & J Massey Adjudicator’s Award
    • We will also acknowledge the best performance in categories of soloist:
      • School Student, Tertiary Student, Open
  • Outstanding Performance by an Ensemble: The New Zealand Royal Air Force Band Adjudicators Award

Enquiries should be sent to